The golf club as data controller
When a golf club runs a Closest to the Pin tournament and collects players' names and distances, the club is legally responsible for that personal data. This follows from the GDPR regulation, which applies to all companies and associations in the EU that process personal data about EU citizens.
In practice, this means the club must ensure: there is a legal basis for collecting the data, participants are informed about the processing, and data is deleted when the purpose is fulfilled. CTTP Golf is built to handle all of this automatically.
What is collected, and what is not
Data minimization is a core principle in GDPR. CTTP Golf collects only what is strictly necessary to run the Closest to the Pin tournament. Name and distance, nothing more.
Consent at submission
When the player submits their distance via the QR form, a brief and clear consent message is shown. The player confirms they understand that their name and distance will be recorded in connection with the tournament. This consent is logged digitally with a timestamp.
This is the legally required basis that applies to voluntary sporting activities. The club does not need to create separate consent forms, paper documents or separate processes. It happens automatically in CTTP Golf.
Automatic deletion
GDPR requires that personal data is deleted when the purpose it was collected for is fulfilled. For Closest to the Pin tournaments, the purpose is to run the competition and determine a winner. When the tournament ends and results are confirmed, the purpose is fulfilled.
CTTP Golf supports automatic deletion of tournament data after a configurable period. The club does not need to manually delete data, the system handles it.
What the club does not need to worry about
GDPR in practice for the golf club
A typical Danish golf club runs 20-40 Closest to the Pin tournaments a year. Without a system like CTTP Golf, that would mean 20-40 separate paper registrations that must be stored securely and potentially never get deleted properly.
With CTTP Golf, the process is digital from the start. Consent is collected automatically, data is stored securely and deleted as planned. The golf club can confidently confirm that it processes personal data in compliance with GDPR, without needing a full-time GDPR officer.
Conclusion
GDPR compliance is not optional for golf clubs, it is a legal requirement. CTTP Golf is built to meet these requirements automatically, so club administrators can spend their time on what really matters: creating great experiences for players on the course.
